Instructions

Speakers Instructions:

  • Adhere to the time allotted, specified by the session chairman.
  • The chairmen of the sessions guarantee the respect of speaking time of moderators, panelists, and speakers.
  • The session slots must start on time and not exceed on the time allotted.
  • In order to keep your talk on schedule, consider including slides based on - a slide per minute.
  • Presentations must be prepared in English.
  • All presentations should be in PowerPoint format and PC compatible.
  • Save your file with a .pptx extension for a better compatibility.
  • Use the ‘Insert’ function to integrate media elements, such as images and video.
  • Try to limit the size of your videos and sounds to 1GB and use formats such as .mp4 and .wmv if possible.
  • Please make sure to check all your presentations in the session hall where your lecture is taking place during a coffee or lunch break prior to your talk, do this at least 30 minutes before the start of the session.
  • Arrive at the session area 10 minutes prior to the published start time and introduce yourself to the moderator, review the timing method, be sure they know how to pronounce your name.
  • Please sit in the front row for a convenient access to the stage.
  • Disable automatic advanced timer and internet connection.
  • Please use precise text with a maximum of 6-8 lines containing 5-6 words.
  • If you work on a Mac, try to avoid specific fonts in Mac OS and rather choose Windows compatible fonts.
  • Save each presentation in a separate file which includes all the inserted videos. Name it in a DRTF manner, D: Date R: Room T: Time and F: Family Name (Ex: 4AprD1010Smith= 4th of April, Room D, at 10:10, Dr. Smith).
  • You should bring your presentation, including all the inserted videos on a USB Memory stick or an external hard drive.
  • Please note that under no circumstances will personal laptops be used in the session rooms.
  • A dedicated team of expert technicians will assist the speakers with uploading and verifying their presentations.
  • Each session rooms will be equipped with a PC at the lectern, which is connected to the projector.